Category: career

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career Health

Get More Time

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Does time seem crunched as we get back to new routines in work and at home? Gaining more time is easy by changing habits and repeating them. Read on for ideas to streamline the new normal and gain more time for you! 

Get More Time Back at Work

 Manager tested tips to gain more time at work are as simple as blocking off your calendar or making task lists. Other time saving tips need more behavioral change from you to make the change and form a habit. Planning ahead the night before or tackling more challenging tasks first thing in the morning will give you a sense of accomplishment. Starting the day off with a win, no matter how small, will set you up for success.

Furthermore, plan for the unexpected everyday especially at work. What this looks like is making sure you have at least 15 minutes between meetings even online. Those buffers will help if you have unexpected responsibilities come up or need to take a call.

Feel More Relaxed at Home

At home, provide a buffer of time between commitments for the unexpected traffic jams or other mishaps. Tasks like picking up the kids or dentist appointments will leave you feeling more relaxed when you allow more time. In other words, over-estimate travel time, waiting in line, etc.  Also find the positive in your task, making it more enjoyable and less burdensome.

Finally, slow down and provide your attention to each task at hand, one at a time. Multi-tasking does not work since each responsibility gets half of your full attention. Even if you need to de-stress and take a quick walk outdoors to calm down, do it! Taking a few extra minutes to regain focus is much more important than driving recklessly or making a decision under duress.

Practice Saying No

Just because someone asks you to do something, does not mean you have to say yes. Practice saying no, to extra commitments that don’t bring you joy or help you with other goals. Some tasks like carpools and school are “must do’s.” However, that extra project at work, bake sale at church or dog sitting for neighbors can be negotiable.

Setting healthy boundaries will keep your most valuable resource, your time, more your own.  Try out a few “No’s” over the next few days or weeks and see what happens. You will thank yourself.  It becomes easier the more practice you give yourself.

Follow me for more tips on living well at KathyHusserTempe.com

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career Health

Decision Making

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Ever wonder how some people make big life changing decisions so easily? Do you struggle taking the first step for a life-changing decision?  Read on for tips to make the decision-making process a bit easier and less daunting.

Do Your Research

Doing your research should be the first step in any decision, big or small. You don’t need anything complicated but learning the facts regarding your decision is very important. For example, understanding the cost of your first pet, before you adopt one. Learning about the company before you accept that job offer. Some things you are not able to learn, until you are in the situation, such as work culture.

However, asking questions of various contacts in the network of your decision is research.  Do as much as possible for a well-informed decision.

Consider Your Expectations

Next, what are your expectations for the outcome of your decision? What do you envision after you make the decision to change jobs, have a child, or move across country? You need to keep your expectations in check. You also need to realize that nothing will be perfect after your decision is made.

Blind spots are just that, you don’t know what you don’t know. Understand that your support system is so important to have objective eyes on your situation.  You need to receive feedback for a “reality check” before you make that decision. Be open to receiving feedback from those you trust.

Stuck?

If you are not able to make a decision, then don’t. No action is a decision, and the status quo is sometimes better than making an even worst mistake. You might be experiencing a greater block, such as depression. Making no major decisions while in this state is recommended since you are unable to distinguish facts from feelings.

You might need to seek out a counselor for help. Getting enough sleep, avoiding alcohol, and learning about your vulnerabilities will help you understand your mental state.  Seek out help before you act upon a decision. Finally, understanding that you are not in the right frame of mind to decide is so important before any choice. What big decision have you made this year? Share your thoughts at: KathyHusserTempe.com

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career Travel

Remote Working Vacations

Yellowstone Lake - Nature is rejuvenating
Wishing you calm and happiness this season

With Covid still present worldwide and work being more flexible, think about taking a remote working vacation this year. What better way to take advantage of your time and see the world while enjoying remote work.  Below are the top spots to enjoy a trip and still easily work remotely. Even if you’ve never tried a working vacation, the pandemic has shown us, “never to say never.”

Think Big

With the ease of Wi-Fi connectivity worldwide, your imagination is the only thing stopping you from your next holiday. Of course, larger cities in the United States such as Phoenix, San Diego and New York rank very high in Wi-Fi reliability. So now think about overseas locations that would provide a life changing vacation and still allow you to work.

German based company, Holidu has ranked the best cities, so check out your dream trip before summer rolls around. Bangkok, Thailand and Barcelona, Spain rank high for overseas vacation workers. So, take the time to check out other destinations that meet your needs.

Time Balance

This goes without saying, that you’re on vacation but you are working, so balance is key. Think ahead about how your typical week will be planned out. With time zones, will you be checking email at 2AM or have enough time during your day. Think through current large projects, budget deadlines or other timelines that need extra attention.

Book a trip during a time that won’t require extra work or constant attention while away.  Have a list of activities to check out before you leave.  You are in a new city or foreign country so take advantage of your time and see the sites.

Legal Guidelines

If you are thinking you’d like to stay longer than a few weeks in your vacation locale, ask your company. There are tax implications, residency issues, and visa requirements if you work longer than a few weeks. This varies by country and most importantly by your organization’s HR rules. Know ahead of time how long you can stay before you encounter any legal issues or tax questions.

Asking a few questions of your employer before you venture out is a great way to start a new trend in vacations. Take advantage of remote working and see the world at the same time. Safe Travels! Check out my personal site for more travel ideas: KathyHusserTempe.com

Categories
career Library Jobs Library Leadership

Strategic Plans

Have an agenda and your goals will be accomplished
Have a plan and keep refining for success.

SWOT analysis was covered in a previous post as the first step in creating strategic plans. If you are new to library planning or directorship, read on for simple tips to get started in strategic planning.

Six Components of a Strategic Plan

The six components needed for a robust library strategic plan are:

  1. A Vision Statement – usually taken from your organization, university, or city
  2. Core Values – your organization adheres too and embodies for your community
  3. Culture and Behaviors – need to be intertwined in the plan from the overarching values
  4. Themes from Data – need to be addressed from focus groups and surveys
  5. Timeframe Established – with deadlines to gauge results and outcomes of the plan
  6. Metrics – to provide feedback and business results for the effectiveness of the plan

Gain Support

Gaining the support of Human Resources and senior leadership is so important. This will enable your library to further explain the “why” behind the strategic plan. Your library will gain valuable partnerships. Furthermore, your success will determine having the backing of HR and your staff to see your vision behind the objectives. You need to start a year in advance with informational meetings with managers and partners involved.

Partners 

The Library Friends, Board and managers need to have all the information and the projected timeline for the plan. Again, you need to gain support before you invite focus groups or engage with the SWOT analysis for staff.

Your first job is to engage your senior leadership, so they understand the importance of your intended road map. Having an objective for EDI, professional development, community goals is important.

Data Mining

After gaining support and hosting focus groups and surveys, you need to develop a committee to mine the data. You will gain valuable knowledge about needs, wants and goals for your plan. Next, develop objectives, timelines, and metrics for the plan objectives. Taking the necessary time to dig into the weeds is important. Data will be different depending upon the goal and result.

However, don’t let personal interests or “sacred cows” drive the strategic plan. Your leadership is most important here, to establish measurable outcomes that impact your community.

Follow Up and Feedback

Finally, after your strategic plan is approved, you need to implement and measure the results. These last steps are as important as the planning stages. You need to measure your objectives.

Questions to consider:

  • How did new software impact our customers?
  • Was the extra expense in personnel provide improved (and improved) access?  Measure it.
  • What was the outcome of the increased Wi-Fi in the building? Include raw data and narratives.

Again, feedback and results will need to be analyzed for success and moving forward. A strategic plan, especially during Covid, is a fluid document. Remaining flexible is my best advice.

Furthermore, a Library Director needs to have the vision and leadership to handle anything. A strategic plan gives you that roadmap to help lead and plan for the future. Best of luck!

Tell me how your strategic planning is moving forward during this challenging time. Please share your successes at: KathyHusserTempe.com

Categories
career Library Leadership

SWOT Analysis

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S.W.O.T. Analysis in business is an important road map to keep an organization on track to achieve goals. What about nonprofits, like libraries, how do you create a simple S.W.O.T. analysis to help plan? Read on for a framework and effective ideas to get you started.

S.W.O.T. Analysis Provide Gaps

The first step in any project or plan is determining the gaps in where you need to go versus where you are now. Simply stated, performing a gap or S.W.O.T. analysis will help determine the course of your plan. Questions to ask your leadership team are:

  1. What are long term goals needed to achieve?
  2. How will the organization get to the results?
  3. What are the strengths of the organization?
  4. What are the threats to achieving those goals?

Furthermore, these simple questions, asked of your senior managers, stakeholders, and community partners will set the stage for the next step. Interviews and focus groups also help facilitate healthy conversation and generate new ideas from many areas.

Analyze the Feedback

Take the data from your analysis and mine for common themes. Data, along with the feedback from those involved in the plan will form the framework. Having a few key stakeholders or small committee that can enact the plan, should be the data miners.

In addition, these folks know the limitations of the organization and the resources available. Gain political support, if resources are tight. This helps you determine a draft plan to help with potential initiatives and outcomes.  However, no idea is out of the question, so get creative using the feedback.

Write it Down

When the direction of the analysis is determined, then mangers need to decide on objectives and strategies to create a map for the results. Sometimes this looks like a laundry list of items to check off.

And other times, the plan is inspirational and carries work culture themes, morale and development goals. The beauty of a SWOT analysis is that no one, is the same. You determine the course along with your stakeholders.

I’ve worked for libraries and businesses with 32-page plans and others with 2 pages of step-by step-needs. There is no perfect length or format.

Create Deadlines

Finally, the results need to have a timeline. Even inspirational plans will have objectives to meet the goal of increasing morale. For example, by December 2022 the team will have published and approved a “Culture Code” of respectful behaviors for our customers and colleagues. However, defined deadlines and goals are more likely to be achieved if people are held accountable.

Finally, it’s up to you as a leader to determine what needs to happen and what will work for your organization. Start the year off right and start formulating a strategic plan  from your SWOT analysis for your work group. Look for the next published article for more details on an effective library strategic plan.

Check out my personal site for more useful tips on living well at: KathyHusserTempe.com

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career

Remote Working

Have an agenda and your goals will be accomplished
Have a plan and keep refining for success.

Staying focused and engaged while working remotely might be a challenge to some. Others find remote work the best advantage of navigating a global pandemic. Read on for easy habits to make remote working manageable and encourage a healthier lifestyle for you and your family. 

Be Mindful

Being mindful is a simple concept, and basically you need to be in the moment. Easier said than done sometimes, especially if you are also homeschooling or have other responsibilities. You need to complete one commitment or task at a time. Be mindful of priorities throughout your day. In addition, turn off your brain at night. Being mindful and doing a “brain dump” at night is essential. I’m talking about emptying your negative thoughts each night before bed. This will go a long way for a healthy mind and body for the next day.

Find a Passion

Is your job your passion?  You are not alone; many people say, no, not really! If you need a passion or purpose to wake up in the morning, find one. Many workers at home are finding other outlets to offset the lack of a passionate connection to their work. Think about art, a pet, or some even work two jobs.  This sounds incredible, but many have success at two jobs to help with remote work engagement and financial security. I am not asking you to go find another remote job. I am advocating that you need another outlet for happiness other than your work. Go out there and find it.

Set Boundaries

Going into an office, your work hours, business tasks, and lunch breaks are dictated. Depending upon your company, you are the one to decide when tasks and emails get done. Setting healthy boundaries for your work hours, answering emails, and taking time for yourself is crucial. No one at home will tell you when to eat, take a break, or get off email. You need to decide a sound schedule and stick to it. Self-care is so important as we have less socialization with remote working during the pandemic.

Be Flexible

If the pandemic has taught us anything, it’s that remaining flexible and open to new opportunities is beneficial. Having clear expectations from your employer is needed. However, resilient workers who are positive, and see problems as challenges are happier. You make more sound decisions, and you can handle difficult situations better when you’re flexible.

Take some time and find new ways to help grow in your remote job and let me know how it’s going.

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career Library Jobs Library Leadership

Career Mentoring for Success

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Being a mentor or getting mentoring advice will help your career success in many ways you might not realize. Here are a few reasons  why putting yourself out there to provide advice to a colleague helps you and your mentee. According to Merriam-Webster Dictionary, a mentee is “one who is being mentored a protégé.”

Job Satisfaction

Studies have shown that sharing your job knowledge and leadership experiences gives you a more satisfied feeling in your  role. Furthermore, we feel good when we have mastered a skill. We feel even better when we can share that with others. Mentors show commitment to their profession and their teams. Sharing  a bit of ourselves and our experience broadens our relationships. A trusting mentor/mentee relationship is invaluable for job satisfaction.

Succession Planning

When you receive mentoring from a leader or another colleague you are learning valuable lessons from a seasoned employee. Someone who has already been through an experience or solved a particular issue. This creates a great learning opportunity to gain knowledge and have exposure to real-world examples. These topics you might never even know existed, if not for your mentor. Like the old saying goes, “You don’t know what you don’t know.” Hearing and learning firsthand from a mentor are valuable ways to expand your toolkit for heading up the career ladder and in turn assisting your organization’s leadership.

Additional Exposure

For men and women mentoring gives an opportunity to show your company what you’ve got to offer and can open additional opportunities for your career growth.  Professional conferences, industry memberships and networking events can all be a form of mentoring or passing on valuable experience to help others in your industry. With travel opening more, considering a more formal platform to share your skills and experience with others.

Not able to travel? How about a more organic platform to mentor colleagues and share your experiences openly. I remember a roundtable of community stakeholders that would assemble once a quarter to discuss current business trends. This group discussed challenges and upcoming concerns others might not be aware of. This was a group method of passing on important information while keeping our networks active. While not as personal as one on one mentoring, connections were made and relationships were forged during our gatherings four times each year and continue today.

If you have an idea on a mentoring strategy let me know. We all should be sharing and learning!

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career Librarian & Entrepreneurship Library Leadership

SWOT As A Tool

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Do you need a tool to determine next steps for your career or maybe another big decision in your life?  Ever wonder how data can help you make decisions? Read on for the steps in creating your own S.W.O.T. analysis and why it is an important tool.

Strengths and Opportunities

A simple S.W.O.T. analysis uses four metrics, using available information about your project or decision. The four components are: S=Strengths, W=Weaknesses, O=Opportunities and T=Threats.  Strengths and opportunities are seen as the positives for a decision or project.

If you’re making a career move, a strength of yours would be flexibility in moving for a job. An opportunity would be your strong negotiating skills, to help you find your next job. Anything which will help the cause is your strength and an opportunity to achieve your goal.

Weaknesses and Threats

On the other hand, weaknesses and threats hinder your pursuits. Using a career move as the same example, a weakness is your inability to relocate for a job. A threat might be a poor job market in your desired location. Using a SWOT template, you list the information you’ve gathered. You would then analyze your career needs and the possible steps to move toward your goal. To sum it up, it’s a pros and cons list for situations, decisions, or projects.

Why S.W.O.T.

S.W.O.T. analysis tools are used to develop strategic plans, gain stakeholder feedback, and provide data for decisions.  In the library strategic plans I’ve developed, S.W.O.T. templates, focus groups and surveys were used to create and implement plans.  I’ve also seen interviewees use S.W.O.T. analysis to help “sell” themselves during a recruitment. Again, information that is data-driven will add value to a decision or project. Being knowledgeable in developing a S.W.O.T. analysis for your next project or committee will add value.  You will also have the data to back up decisions.

Take some time to determine if a S.W.O.T. analysis will help you and then check out the various templates to make the job easier.

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career Library Leadership

Productive Meetings

Have an agenda and your goals will be accomplished
Have a plan and keep refining for success.

During this time of hybrid and remote work, meetings whether virtual or in person, are vital for healthy team morale. Productive communication from you and senior leadership is so important to share information and gather employee feedback. Keep the following tips in mind when holding your next staff meeting.

Agendas

 Host meetings if there is important information to be distributed that cannot be shared via email or phone. To hold a meeting just because, really is not a sufficient reason. So, be sure employees are aware of the agenda, and send it out 24 hours ahead of your meeting. 

Furthermore, if you’re hosting a guest speaker also include their contact on the email reminder and an agenda. If the meeting is a brainstorming session, be specific of the intended outcomes. Before the meeting begins, provide employees context. Enable the team to prepare their thoughts beforehand. No one likes to waste time. Set the stage for expectations with a meeting agenda for the best results.

Online meetings

While easy to attend, virtual meetings lack the social interaction and networking that in person gatherings provide. If your organization’s meetings are mostly virtual, establish parameters for video and audio use.

For example, will all attendees be expected to have cameras ON but muted audio unless speaking? Be sure staff are aware of the expectations. How should attendees dress? Should audio be muted? It’s difficult to gauge an audience virtually, so ask your questions multiple times for various responses. Be sure to monitor the chat function to ensure no question is unanswered. Also check throughout the meeting for raised hands. 

Note Taking

A short review of what was shared via email is important after the meeting. Some employees might not have attended, or contacts and links were shared that staff need to complete a task. Having information written down is important for effective communication and accuracy. Rotating the note taking responsibility among your team or designating one person each quarter is a solid strategy. It’s also an excellent professional development tool for your team.

Virtual meetings have the option to be recorded, which makes note taking even easier. Whatever method used, be consistent and your communications and meetings will run smoothly every time.

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career Librarian & Entrepreneurship Library Leadership

Libraries and Entrepreneurs

library-leadership

Many people dream of becoming entrepreneurs. They look forward to being in control of their own destiny and love building a career. Entrepreneurs are motivated and driven, and they aren’t afraid of hard work. The question is, where can you find resources to help get started? The answer is your local library!

Libraries Provide Access 

There are many research and reference tools for entrepreneurs at public libraries. Online tools that would cost a fortune if you had to purchase them yourself are free. Libraries have resources such as Reference USA, Regional Business News, and Business Source Premier for free.  These databases normally would cost thousands of dollars to access. Public libraries allow free access anytime with a library card and computer. Check to see if your city has multiple library systems, to access different subscriptions from each library. 

Free Patent Information

Checking out a patent or idea before moving forward is an entrepreneur’s first step. It is important to make sure that someone else doesn’t hold a trademark or patent on your idea. Libraries provide patent check resources and trademark information for free. This way, an idea is vetted before investing heavily.  Avoid legal problems down the road by checking out your idea. 

Check Out the Competition

Researching your competition before you start your business is also important. Entrepreneurs want know everything about potential competitors.  Furthermore, the library offers free information on marketing, demographics, and sales volume for the competition. Information that is invaluable for your idea to be successful.  The Reference USA database is the best source to help you gain an edge with your own company.

Raising Capital

Finally, raising capital in any business is essential. You will need to find investors or angel funders.  Libraries have all the information you need to begin the search. You will find resources and people to help you create a pitch, a logo, and more. You can find ideas on how to name your product, and you can learn how to speak in public. Finally, you can learn how to approach investors and sell them on your idea. The public library should be the first stop for any start up, and all the information is free!  Best of luck on your new venture.